Shortcut Keys and their Functions - Keyboard Shortcuts
09Do you only know 5 or 6 keyboard shortcuts? It is high time to develop your knowledge.
As part of your work as an assistant, it is in your best interest to learn as many keyboard shortcuts as possible to increase your efficiency.
Obviously, it takes a little memory effort, but it can be really worth it to multiply your productivity. There are hundreds of keyboard shortcuts, but the doubletavaleur.com site has selected the 50 most useful in a professional context.
The indispensable
Ctrl + C, Ctrl + X, Ctrl + V
Ctrl + C is used to copy, Ctrl + X to cut, and Ctrl + V to paste a selected item.
Copying an element leaves the original intact and makes a copy in the “clipboard” which can be pasted (recopied) at the desired location with the shortcut Ctrl + V.
Ctrl + X will cut the element, that is to say, it removes the original and moves it in the clipboard to be pasted elsewhere, also with Ctrl + V .
Ctrl + Z and Ctrl + Y
Ctrl + Z will undo the last action that was performed and Ctrl + Y will redo it .
If, for example, you are writing a text and you are not satisfied with the last words. You can undo them by using Ctrl + Z a few times. If you change your mind and want to review the words or the canceled sentence, Ctrl + Y allows you to go back.
Ctrl + S
This shortcut allows you to quickly save a document. It doesn't matter if you're on Word, Photoshop or whatever, it's the shortcut that the vast majority of programs recognize for quick backup.
Ctrl + P
Using the Ctrl + P shortcut will open the print window for the current document.
Ctrl + K
This shortcut allows you to quickly add a link (for example to a web page) to the selected text.
Ctrl + F
Ctrl + F will open the search bar of just about any program / application.
If, for example, you want to find specific information in a long text. Using this shortcut, you can enter a keyword and quickly search for it within the page or document.
It is also very practical for correcting or standardizing texts. Say you are writing text and realize that a word is not written with uniform spelling throughout the document. Using the Ctrl + F shortcut , you can search for the word in question to cycle through where it appears in the text.
Alt + Tab and Ctrl + Tab
These two shortcuts make it easier to navigate from one application to another, Alt + Tab, or from one tab to another, Ctrl + Tab .
For example, if you have multiple tabs open in Google Chrome, you can select them one after another with Ctrl + Tab. Alt + Tab will instead open a box that will show in thumbnail all windows and applications open on your computer. By keeping Alt pressed and using Tab to switch between them, you can select the window to open by simply releasing Alt .
Ctrl + Backspace, Ctrl + Delete
In text, the shortcuts Ctrl + Backspace and Ctrl + Delete delete an entire word at a time instead of a single letter.
Ctrl + Delete is used to delete the word to the right of the cursor while Ctrl + Backspace will delete the word to the left.
Ctrl + left / right arrow
Using the Ctrl + left or right arrow keys moves the cursor an entire word at a time instead of a single letter, so we don't have to use the mouse for quick navigation through a paragraph.
Ctrl + Home and Ctrl + End
The shortcut Ctrl + Home allows you to return to the beginning of the document and Ctrl + End allows you to move to its end. It is a shortcut that works with most software / applications, whether it is a text file or a web page.
Page Up, Page Down and Spacebar
The Page up and Page Down keys allow you to move quickly up and down in a page, and the space bar can be used, among other things in a web browser, to go down in the page.
Ctrl + B, Ctrl + G, Ctrl + I, Ctrl + U
These shortcuts allow you to quickly change the formatting of selected text.
Ctrl + B
is the most frequent shortcut to put text in bold (as in the Google Docs suite for example) but the shortcut for this option in Office and Office online is rather Ctrl + G.
Ctrl + I
allows to italicize the text and Ctrl + U to underline it.
Ctrl + A
the Ctrl + A shortcut allows you to select all the elements of a file or a folder. In a text, these keys allow you to select all the words in the blink of an eye.
F2
Use this button to quickly rename the selected file / folder.
F5
By pressing the F5 key , the current page is updated.
Alt + F4
This shortcut closes the current window or application.
Alt + Enter
This shortcut displays the properties of the selected file / folder.
Ctrl + O
This shortcut is used to open a file in the current program.
Ctrl (+) +, Ctrl (+) - or Ctrl + mouse wheel
These shortcuts allow you to zoom in (+) or out (-) on the page.
Ctrl + F4
This shortcut closes the active document in an application that allows you to have multiple documents open at the same time.
Windows 10 shortcuts
In addition to offering us a new visual and a host of new options, the Windows 10 operating system also offers many new, really useful keyboard shortcuts.
Here are the most interesting:
Windows + arrows (up, down, left or right)
Windows allows us to organize our used windows and place two separate vertically, or place four, one in each corner. The Windows key followed by one of the arrows allows us to quickly place the current window in the desired location.
Windows + Tab
Like the Control + Tab shortcut , this key combination allows us to preview open windows and make a quick selection. This shortcut also allows you to switch from one desktop to another.
Windows + Ctrl + D and Windows + Ctrl + left / right arrow
These shortcuts make it easy to navigate from one desktop to another. Windows + Ctrl + D creates a new desktop, and Windows + Ctrl + left or right arrow switches between them.
Windows + I
This shortcut opens the computer settings.
Windows + L
This shortcut allows you to lock the session and change user accounts.
Windows + PRT SC
This key combination will take a screenshot and save it in a folder named “screenshots” or “screenshots” in the “my pictures” folder on the computer.
Windows + C
Open Cortana in listen mode. It is the intelligent personal assistant developed by Microsoft which is not activated by default, it must be authorized in the settings.
Windows +,
By holding Windows and the "," key, you can have a look at the desktop without closing the windows. When the keys are released, the image returns to the current window.
Windows + up / down arrow
The combination of the Windows key and the up and down arrows allows you to display the window in full screen (Windows + up arrow) , or to minimize it (Windows + down arrow) .
Windows + shift + left / right arrow
These shortcuts are particularly useful when working with multiple screens, as they allow you to move a window from one screen to another.
And, you, what are the keyboard shortcuts that you use most often?
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